Do you feel like the day goes by too fast and you don’t have time to do everything you’d like?We live in a world dominated by distractions, haste and stress.The feeling of lack of time is a feeling that affects us all.
In this post we are going to give you some tips so that you canmanage your timemore effectively, paying attention to what you do and how you do it. In addition, we are going to tell you how to prioritize important and urgent issues so that you improve your organizational skills, whether in your personal or work life.
The first step is to spend timeorganizing. Listing each and every one of the tasks that you must perform in a list will help you “get them out of your head” and be able to concentrate 100% on the activity you are doing at any given moment. We will call this list‘All’. The tasks must be actions such as: “deliver the budgets”, “write the news” or “buy apples at the greengrocer”. As you can see, they are concrete actions, which means that you can define them in time. If you put topics or blocks of things on your list, you will not be able to estimate the time they will take and you will not be able to organize your time well.
The next step will be to sort the actions on your‘All’list inorder of priority, putting the most important and most urgent first, followed by the least important and non-urgent.
Once you have them catalogued, we recommend that you make two more lists: the‘Priorities’list , where the tasks to which you must give preference in their execution will be (they should not be more than three a day) and the‘Today’list , in which all those actions that arise on a day-to-day basis will appear. You should complete the tasks on this list after completing the priority activities. If you have more time, you can add actions from the ‘All’ list in order of importance to the ‘Today’ list.
Once you have your lists prepared, all you have to do is execute the actions in the order in which you have placed them and, lastly, the best part, cross out or mark the tasks as “done”. This step is very important, since reviewing all the activities carried out serves aspersonal recognitionof a job well done.
As a homework assignment at the end of the day, we recommend that you go through the ‘Today’ and ‘Priorities’ lists, think about what you learned new that day, and reflect on the interruptions you’ve had while doing your tasks. In this way, you will be able to solve those “time thieves” that make you not be as efficient as you would like.
